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4260 Procedure - Use of School Facilities

Procedure: 4260P
Community Relations

Procedure PDF

 Use of School Facilities

Nondiscrimination

The Sumner-Bonney Lake School District does not discriminate in any programs, services or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, or age; honorably discharged veteran or military status; sexual orientation including gender expression or identity; homelessness, immigration or citizenship status, the presence of any sensory, mental or physical disability, neurodivergence; or the use of a trained guide dog or serving animal by a person with a disability. The district provides equal access to Scouting America and other designated youth groups.

Categorical Definitions:

Community groups within the Sumner-Bonney Lake School District shall be permitted to use all facilities for worthwhile purposes when such users will not interfere with the school program. In order to carry out this service to the best interest of the whole community, organizations seeking use of the Sumner-Bonney Lake School District facilities have been divided into categories as follows:

Group 1 – Allied School Groups

This includes local, non-profit organizations whose main purpose is to support educational programs and activities for students in our district. This group would include parent/teacher organizations, school booster groups and other school related groups.

Group 2 – Youth Groups

These are general, civic and non-profit in nature and their primary reason for existence is the betterment of children, the community, and the state. This group would include service clubs, church-related youth groups, Scouting America and local youth athletic teams and local youth organizations. For small group events held during regular business hours, certain fees may be waived at district discretion. Local government agencies using district facilities during normal business hours are included in this group.

Group 3 – Adult Groups/Non-Local Youth Groups

Local for-profit organizations and social gatherings. This group would include homeowners associations, political, adult athletics, religious and other non-profit adult organizations. Nonlocal youth athletic teams, non-local youth organizations and local for-profit youth activities

Group 4 – Commercial Groups

Profit making enterprise, professional groups, conventions, and promotional groups are examples of groups, who come under this classification. Promotional groups, who have the potential of making large profits, must be approved by the Sumner-Bonney Lake School District Board.

The above classifications shall be the order of priority in granting use permits and shall be the basis for establishing differentials in rental and other charges. User fees will be posted to the District website. Local is defined as groups having fifty percent (50%) of the participants residing in the Sumner-Bonney Lake School District boundaries.

Advertising/Notice for Non-district Related Events taking place on District Property

Notice and/or advertising to the public for events using district facilities, which are not related to the Sumner-Bonney Lake School District will state the following:

“This is not a Sumner-Bonney Lake School District sanctioned or sponsored event. Authorization for use of district facilities will not be considered as endorsement or approval of the activity, group or organization.”

Conduct at School Facilities

1. No person or entity on district property shall:

a. injure or threaten to injure another person;

b. damage the property of another or that of the district;

c. violate any provision of the criminal laws of the State of Washington;

d. enter any district premises at any time for purposes other than those which are lawful and/or which are authorized by the board;

e. willfully violate other rules and/or regulations adopted by the board designed to maintain public order on district property.

2. The use of tobacco and marijuana products is prohibited on district property. This includes but is not limited to cigarettes, pipes, cigars, vaping products, or other conveyances of tobacco and/or marijuana products.

3. The possession of weapons, alcoholic beverages, and other narcotics are prohibited on district property.

4. Betting or other forms of gambling are prohibited on district property, except as provided in Policy and Procedure 4120 - School Support Organizations.

5. The district reserves the right to refuse or revoke rental of district property to any party for any reason other than an impermissible reason. Permissible reasons for refusal to rent district property include, but are not limited to:

  • lack of compliance with rental agreement,
  • rental requests that would cause substantial controversy, interfering with or diverting resources from school or district operations, and/or
  • posing foreseeable risk of harm or substantial disruption of school or any other district related facilities, in accordance to facility use guidelines

Application Schedule:

1. Facility space will be available on a fair and equitable basis and shall be scheduled according to a semester schedule/timeline. Application for the use of Sumner-Bonney Lake District facilities shall be accepted by accessing the Athletic Department website at sumnersd.org/athletics.

Later applications will be honored on a space available basis using the priorities. Community applications for scheduled events may be accepted earlier upon approval of District administration. Any reservation may be cancelled or relocated based on Sumner-Bonney Lake School District need.

2. The following requirements will be met by all groups prior to approval and use of the Sumner-Bonney Lake School District facilities:

  • There will be a signed contract between the group and the Sumner-Bonney Lake School District.
  • Deposit and/or payment has been made according to the Use Agreement.
  • The contract must include an indemnity agreement, which holds the district harmless for any injury except those that arise from the district’s sole negligence.
  • The outside organization must provide the district with a certificate of insurance for a minimum of $1 million and name the Sumner-Bonney Lake School District as an additional insured.
  • The outside group must meet all safety standards and accepted standards for the specific program they are conducting.

 

Revised 4/2017, 9/2025, 11/2025, 4/2026